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Facility Services Administrator

Well-established Facilities Management organisation require a Facility Services Administrator to join their team at Grove, Wantage, providing support including Reception, Helpdesk, Shared Services and Post duties. Offered as a permanent contract with competitive salary and immediate start available.


Facility Services Administrator duties will include:

  • Work effectively with other business sectors and support functions to promote and facilitate the achievement of company and corporate objectives.
  • Greeting visitors and answering the switchboard as detailed in work instructions.
  •  Issuing Visitor passes, and registering visitors to site.
  •  Issuing Site passes as per instructions.
  • Answering Site Emergency Phone.
  • Produce reactive and planned Helpdesk jobs.
  • Attach and maintain all records associated with the planned and reactive services tasks contained within the Facility Services database.
  • Administer the Facility Services database, maintaining key information for the database to function which includes: Creation and maintenance of database registers (e.g. assets, staff names, contractor’s names, contact details), Creation and maintenance of new and existing planned maintenance schedules, Archiving database records.
  • Administer Asset Folder.
  • Complete administration of TABS system
  • Administering New Works process including quotes and purchase orders.
  • Prepare weekly reports for Management.
  • Assist in Shared Services functions, including scanning of all invoices
  • Sorting and delivering post to the various Departments.
  • Franking outgoing post and send Courier mail to meet daily deadlines.
  • Assisting in the telecommunications services to the Site.
  • To ensure all relevant Health and Safety issued are complied with.


Skills required by successful candidate for the role of Facility Services Administrator:

  • GSCS English and Mathematics.
  • Windows Software: Word and Excel.
  • Good understanding of general H&S in the workplace.
  • Good level of verbal and written communication skills.
  • A good level of IT skills.
  • Ability to work under pressure and use own initiative.
  • Ability to communicate and work effectively with customers, employees and teams at all levels.
  • A high level of flexibility and a positive attitude to innovation and change.
  • Commitment to the ongoing success of the business.
  • Ability to work to minimum supervision.
  • Able to work as part of a team as well as individually


Location: Grove, Wantage, Oxfordshire

Hours of Work:  Mon to Fri 8.30 am – 5.30 pm (40 hours)

Rate of Pay: £10.32 per hour/£21,466 p.a.


If you have the required skills for the role of Facility Services Co-Ordinator, please don’t delay – APPLY TODAY!